Plus, share your table seating plans for clients to watch as you instantly make edits they request. And, let clients make their own changes with special access. Sell a vision of your space and upsell on critical details with stunning, photo-realistic 3D diagrams.
Provide a personalized experience and save time with templates, favorites, and customizable objects. Save time and hassle with diagram versioning and version restore tools; and offer smart automation tools for seating, catering, and guest lists. Confidently scale the attendee count and square footage for your event without a loss in performance.
Strengthen relationships by inviting clients or vendors to watch and comment as you make changes on diagrams they can see. Keep everyone on the same page from start to finish by storing files for any event in one place and seeing event history. Rest easy knowing a world-class customer services team is just moments away when you call, email, or message.
Simplify setup with quick seating and check-in. Easily identify special guests and VIPs to offer an exceptional experience. Get the order right everytime and avoid stress about food allergies with simple meal management for your catering staff. Timesaving table planner for better events. Get Started. Get in touch with us Feel free to write us an email if you have any questions.
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Your Message. Create seating charts in minutes Plan your seating plan and room decoration with our revolutionary augmented reality and visualize your how everything will look like without moving things around.
Collaborate, sync and delegate Invite other teammates, delegate relevant tasks to them and conveniently keep track of whats been completed. Build your shopping lists the smart way Plan your shopping trips and save time. Manage all the nitty-gritty details with ease Our event planning software is different from most in that it focuses on the fundamentals of managing an event - from timelines, tasks, email communications and budgets to layouts, attendee management and event websites.
Everything you need in one convenient place Most event organizers don't have "extra" time to manage data scattered across lots of spreadsheets, emails and single-purpose apps. What you can expect from our software for event planners. Track your attendees from signup to check-in Whatever your attendee management needs, we have you covered. Create custom event designs that flow Give clarity to your vision and get fast buy-in from team members, clients and stakeholders with to-scale, colorful event floor plans.
Automate your CRM, lead and billing management If you run an event planning company, our event business management tools will help you maximize revenues.
Simplify how you communicate with your team and clients Events don't just plan themselves, and our event planner software lets you easily share information and coordinate with staff, vendors, clients and prospects. But there are some big issues with using multiple stand-alone tools like this: Your data is scattered across multiple platforms, making it very difficult to stay organized or get "big picture" insights.
Few of them were built for the specific needs of event planners. It's hard to manage a team of users who access all these apps and make sure they are saving things properly and using the most current versions. None of these tools were built to perfectly integrate with each other. You are likely paying a lot more for maintaining all these tools than having a more comprehensive software for one price.
Brainstorm on any additional needs that may arise in the future and make a list of those, too because you don't want a solution that can't grow with you. Determine a reasonable budget for what you are willing to pay … and remember that with free tools you usually get what you pay for that is, nothing of real value.
Create a spreadsheet with your needs as rows and the event management software platforms you are considering as columns. This way while you are evaluating them you can check off items and easily see which tools do and don't meet your needs.
Visit websites for event planning software companies and start checking of boxes on your spreadsheet so you can compare options and schedule demos if the sites don't provide enough information. Read online reviews in forums and on event industry sites for other opinions for purposes of comparison.
List of Requirements for Event Planning Software Once you have taken these steps, here are features and functions that you should look for in an event planning tool, from the basics to the must-haves to the cherry-on-top extras.
The Basics These are the basic features that are expected to be offered by any web-based event planning software. Automations - Customize certain settings and triggers for automating certain actions. Budgeting - Set up budgets with line items and categories detailing estimated and actual costs, payments and due dates. Calendars and booking management - Manage appointments and tasks and track event bookings ; also be able to sync to other electronic calendars. Cloud-based - Software and data storage are located in the cloud, protecting against data loss.
Collaboration - Share data and information with other users to complete tasks faster and improve coordination with team members. Customer support and training - Provides prompt answers to your questions, offers help resources, addresses issues and shortens your learning curve. Data protection and security - Server-side firewall protection, data encryption in transit and best practices against data. Email communications - Centralized inbox for all event, client and lead communications, plus integrations with external email addresses and platforms like Gmail and Outlook.
File storage - Store and download all kinds of files, including documents, spreadsheets and images. Flexibility to handle all event types - Ability to manage any kind of event, including conferences, conventions and meetings; fundraisers and non-profit events; celebrations and parties ; banquets and catered events; and weddings.
Permissions and user access - Your users can create their own login and you set permissions for what they can access. Task management - Create and assign tasks to team members as well as set due dates and receive reminders. Timelines - Create detailed itineraries or agendas for the event, including vendor assignments, room assignments, categories, file attachments and reminders.
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